Kiwanis Club of Tryon
Club Policies & Procedures
Approved 4/2/2018
Perfect Attendance Policy approved 12/04/2019
Per our Club Bylaws:
The club board may adopt other club policies that are not in contravention of the applicable laws, club bylaws, Kiwanis International bylaws, and district and federation bylaws (if any), by at least a majority vote of the club board members present and voting, provided at least fourteen (14) days previous notice is given to the board members.
Below are club the proposed policies & procedures to be reviewed by the Board of Directors in addition to club policies included in the bylaws:
Programs
A member of the club will be assigned as the program coordinator. He/she will keep a list of upcoming programs with members suggesting weekly programs. Programs should be something of interest to most members and must not be sales pitches or be political in nature, unless all political parties are represented. Individual members who are bringing the speaker are to remind the speaker of the date they are coming to speak.
Inclement Weather
The club will follow the Polk County Schools closing schedule for inclement weather. If the schools are closed any Wednesday, we will not have our regularly scheduled meeting. If the school has a delay that does not last more than 3 hours, we will have a meeting. For other scheduled events, we will cancel or reschedule the event if the schools are closed. If we miss a meeting due to weather, it will count towards one of our two skipped meetings for the year.
Memorial Gifts
Any memorial gifts received in honor of deceased members will be collected and transferred to the Kiwanis Club of Tryon Foundation’s investment account to be used to increase our scholarship fund.
Each year, one scholarship will be paid for out of the investment account.
New Member Orientation
All new members must go through the club’s orientation process, which includes viewing the Kiwanis International video about Kiwanis membership, meeting with the club’s orientation coordinator, and attending a board of director’s meeting.
Late Dues/Meals Payments
Dues & meals are billed at the beginning of each quarter and are to be paid by the end of the quarter billed for. Per club bylaws, a member is not considered in good standing with the club if he/she is more than 3 months in arrears on dues or fees owed by that member.
When a member is in arrears, the club treasurer will contact the member and remind the member that their payment is past due. If the member does not pay his/her dues within 4 weeks of receiving the past due notice, he/she will receive a letter from the club president stating that their membership is to be terminated. (Also see Article 2.3 of Club Bylaws).
Kiwanis Club of Tryon
Perfect Attendance Policy
Approved by membership 12/4/19
347 - CLUB MEETING ATTENDANCE AND PARTICIPATION RULES (1/13)
347.1 – Perfect Attendance Make-up Credit Opportunities (1/13)
If a club wishes to encourage or acknowledge perfect attendance among club members, it is suggested that members who miss a club meeting be given make-up credit by the club when the member attends any of the following activities instead. Each club may adjust this list of suggest make-up credit opportunities at its discretion. (6/91) (1/13)
A. A regular or special meeting of any Kiwanis club. (6/91) (1/13)
B. A regular meeting of the member's club board of directors. (6/91) (4/99)
C. A meeting of a committee of the member’s club. (4/99) (1/13)
D. In person participation in a club approved service project*. (6/91) (1/13) (Donating food or other items doesn’t count.)
E. Attendance at an International, district, or division convention, conference, or formally scheduled meeting. (6/91) (1/13)
F. Attendance at an International or district board meeting. (6/91) (1/13)
G. Absence from a regular club meeting as a result of travel to or from the International or district convention or conference. (6/91) (1/13)
H. Attendance at any club function for Kiwanians and their families designed to improve health, welfare, morale, and espirit de corps (club dinners, picnics, birthday parties, outings, etc.) (6/91) (1/13)
I. Attendance at any regular meeting, board meeting, or service project of a service leadership program sponsored by the member’s Kiwanis club. (4/99) (1/13)
J. A visit to the Kiwanis International Office or a district office. (6/91) (1/13)
K. Credit for each regular meeting missed as a result of performing jury duty. (6/91) (1/13)
To receive credit for activities C through K, member must inform Club Secretary no later than the 5th of the month after the month in which the activity occurred.
*Club approved service project is defined as fundraisers and service activities initiated by the club. Examples include but are not limited to golf cart driving for TFAC, spaghetti supper and pancake breakfast, service leadership club events, Salvation Army Bell Ringing.
Club Policies & Procedures
Approved 4/2/2018
Perfect Attendance Policy approved 12/04/2019
Per our Club Bylaws:
The club board may adopt other club policies that are not in contravention of the applicable laws, club bylaws, Kiwanis International bylaws, and district and federation bylaws (if any), by at least a majority vote of the club board members present and voting, provided at least fourteen (14) days previous notice is given to the board members.
Below are club the proposed policies & procedures to be reviewed by the Board of Directors in addition to club policies included in the bylaws:
Programs
A member of the club will be assigned as the program coordinator. He/she will keep a list of upcoming programs with members suggesting weekly programs. Programs should be something of interest to most members and must not be sales pitches or be political in nature, unless all political parties are represented. Individual members who are bringing the speaker are to remind the speaker of the date they are coming to speak.
Inclement Weather
The club will follow the Polk County Schools closing schedule for inclement weather. If the schools are closed any Wednesday, we will not have our regularly scheduled meeting. If the school has a delay that does not last more than 3 hours, we will have a meeting. For other scheduled events, we will cancel or reschedule the event if the schools are closed. If we miss a meeting due to weather, it will count towards one of our two skipped meetings for the year.
Memorial Gifts
Any memorial gifts received in honor of deceased members will be collected and transferred to the Kiwanis Club of Tryon Foundation’s investment account to be used to increase our scholarship fund.
Each year, one scholarship will be paid for out of the investment account.
New Member Orientation
All new members must go through the club’s orientation process, which includes viewing the Kiwanis International video about Kiwanis membership, meeting with the club’s orientation coordinator, and attending a board of director’s meeting.
Late Dues/Meals Payments
Dues & meals are billed at the beginning of each quarter and are to be paid by the end of the quarter billed for. Per club bylaws, a member is not considered in good standing with the club if he/she is more than 3 months in arrears on dues or fees owed by that member.
When a member is in arrears, the club treasurer will contact the member and remind the member that their payment is past due. If the member does not pay his/her dues within 4 weeks of receiving the past due notice, he/she will receive a letter from the club president stating that their membership is to be terminated. (Also see Article 2.3 of Club Bylaws).
Kiwanis Club of Tryon
Perfect Attendance Policy
Approved by membership 12/4/19
347 - CLUB MEETING ATTENDANCE AND PARTICIPATION RULES (1/13)
347.1 – Perfect Attendance Make-up Credit Opportunities (1/13)
If a club wishes to encourage or acknowledge perfect attendance among club members, it is suggested that members who miss a club meeting be given make-up credit by the club when the member attends any of the following activities instead. Each club may adjust this list of suggest make-up credit opportunities at its discretion. (6/91) (1/13)
A. A regular or special meeting of any Kiwanis club. (6/91) (1/13)
B. A regular meeting of the member's club board of directors. (6/91) (4/99)
C. A meeting of a committee of the member’s club. (4/99) (1/13)
D. In person participation in a club approved service project*. (6/91) (1/13) (Donating food or other items doesn’t count.)
E. Attendance at an International, district, or division convention, conference, or formally scheduled meeting. (6/91) (1/13)
F. Attendance at an International or district board meeting. (6/91) (1/13)
G. Absence from a regular club meeting as a result of travel to or from the International or district convention or conference. (6/91) (1/13)
H. Attendance at any club function for Kiwanians and their families designed to improve health, welfare, morale, and espirit de corps (club dinners, picnics, birthday parties, outings, etc.) (6/91) (1/13)
I. Attendance at any regular meeting, board meeting, or service project of a service leadership program sponsored by the member’s Kiwanis club. (4/99) (1/13)
J. A visit to the Kiwanis International Office or a district office. (6/91) (1/13)
K. Credit for each regular meeting missed as a result of performing jury duty. (6/91) (1/13)
To receive credit for activities C through K, member must inform Club Secretary no later than the 5th of the month after the month in which the activity occurred.
*Club approved service project is defined as fundraisers and service activities initiated by the club. Examples include but are not limited to golf cart driving for TFAC, spaghetti supper and pancake breakfast, service leadership club events, Salvation Army Bell Ringing.